Supporter and Exhibitor terms and conditions
The terms that apply when you book a supporter or exhibitor package at Plasticity.
Thank you for choosing Plasticity. By booking a supporter or exhibitor package and submitting this form, you agree to the following terms and conditions. Please take a moment to review them.
If you have any questions, or need assistance, contact us at
[email protected].
1. Definitions
The terms "Supporter", "Partner" and "Exhibitor" refer to the person or business that has booked or intends to book a stand, attend, sponsor, or participate in Plasticity 2026.
2. Exhibition Requirements
The Exhibitor agrees to attend "Plasticity 2026" and display relevant merchandise during the specified operating times. Exhibitors are responsible for maintaining their stand area and ensuring compliance with safety regulations. Stands must not be dismantled until after the final break on Day 2. Failure to meet these requirements may result in future application refusals.
3. Supporter Requirements
The "Fully Circular Star Supporter" (FCSS) has the opportunity to contribute to the Program and host/moderate a session. The FCSS agrees to cooperate in a timely manner with the organisers to make such contributions and accepts that the organisers retain editorial control - meaning they may not take on board elements that in their opinion would detract from healthy and responsible discussion. Serious failure to meet these requirements may result in suspension of the opportunity.
The "Circularity Champion Supporter" (CCS) has the opportunity to facilitate "Discussions" at their allocated tables. In exercising this, CCSs agree to encourage divergent discussion and hear the views of all participants, and to reflect the table's views when reporting back. Serious failure to meet these requirements may result in suspension of the opportunity.
The "Circularity Citizen Supporter" (CCzS) has priority access to asking and/or commenting on a topic of their choise from the floor. In exercising this, CCzSs agree to create a safe space for collaboration, to encourage divergent discussion and to stimulate the thinking of others. Serious failure to meet these requirements may result in suspension of the opportunity.
4. Number of Included Tickets
Exhibitors receive two conference tickets per table booked. Each FCSS and CCS package receives three tickets. Each CCzS package receives one ticket.
5. Limitation of Liability
Except as stated herein, the organisers of Plasticity (Ocean Recovery Alliance) makes no representations, conditions, or warranties regarding the exhibition or the conference. The organisers shall not be liable for any direct, indirect, special, or consequential damages resulting from the exhibition or conference or its cancellation. The Supporter or Exhibitor agrees to indemnify the organisers against any costs, damages, claims, or proceedings arising from such circumstances.
6. Damage and Liability
The Exhibitor is responsible for any damage caused to the exhibition venue, equipment, or the organisers' materials. The organisers shall not be held responsible for damages to exhibits caused by loss, fire, water, storms, strikes, riots, or any other cause.
7. Supporter or Exhibitor Cancellation
Plasticity reserves the right to cancel a supporter or exhibitor before the event if necessary.
8. Payment and Fees
Supporters and Exhibitors shall pay the specified amount of the package plus any associated processing fees within fourteen days of booking. Failure to make payment ahead of the event will result in non-permission of attendance.
9. Event Cancellation by Plasticity
In the event of the conference or exhibition cancellation by the organisers, they reserve the right to postpone or amend the stated dates. Where the event cannot be rescheduled and cannot be held, the organisers will determine at their discretion what, if any, refunds will be made. Supporters and Exhibitors will be duly notified.
10. Supporter or Exhibitor Cancellation Policy
If a cancellation occurs within 60 business days before the event date, the supporter or exhibitor fee will not be refunded or transferred to an alternative date.
11. Benefits
The organisers will apply best endeavours to deliver the benifits offered to the Supporter or Exhibitor. If the situation arises where a benefit cannot be wholly delivered in one way, they will make changes where possible to address this. The Supporter or Exhibitor agrees not to object or claim compensation for such changes. Package benefits cannot be assigned or sublet without prior consent.
12. Marketing and Attendance
The organiser's implement an assertive and aggressive marketing campaign to ensure the event's success. However, the organisers do not accept responsibility for the lack of attendance or loss of profit to any Supporter or Exhibitor.
13. Power Supply and Safety
Exhibitors requiring power for their stands may be required to pay an additional fee to the hotel. It is the exhibitor's responsibility to ensure that all power extension cords and boards have been tested and tagged by a qualified electrician.
14. Updates to Terms and Conditions
Plasticity reserves the right to update or edit the Terms and Conditions as required.
15. Photography and Marketing
Photography and videography of the exhibition, including images of supporters and exhibitors, may be used for social media, website, or other marketing purposes to promote future Plasticities or similar events/activities.
16. Event Cancellation Beyond Control
If the event is postponed or canceled due to circumstances beyond our control (e.g., government directives, weather, terrorism, acts of God), refunds will not be provided.
17. Health Advice and Compliance
Plasticity will operate the event following the advice from the government health authorities. Exhibitors are responsible for ensuring they have the relevant insurance and compliance.
We hope these terms and conditions provide clarity and ensure a positive experience for all our Supporters and Exhibitors.